THE DETAILS
Trade Show logistics involves more than shipping freight to a venue. Fixed move-in windows, venue rules, material handling requirements, and outbound planning all play a role in how smoothly a show comes together.
THE CHECKLIST
The Trades Show Exhibitor Checklist is designed for teams responsible for planning, coordinating, or managing tradeshow logistics. It outlines the key items to review early in the process—before freight moves—so logistics doesn’t become a distraction during show week.
WHAT’S INCLUDED
Inside the checklist, you’ll find guidance on:
- What to confirm in the exhibitor manual before shipping
- Shipping details that impact timing, handling, and delivery
- Material handling and venue-controlled processes to account for
- Documentation and labeling considerations
- Outbound and return planning before the show opens
Who Is This Checklist For?
Teams Planning an Upcoming Trade Show
This checklist is built for exhibitors preparing for a show and deciding how logistics will be handled—internally or by a dedicated trade show logistics partner.
Teams Experiencing Friction with Trade Show Logistics
This checklist is built for exhibitors who’ve dealt with delays, unexpected charges, or last-minute coordination issues and want a more reliable logistics partner managing execution.
Teams Evaluating Tradeshow Logistics Partners
This checklist is built for exhibitors comparing logistics providers and looking for clarity on what an experienced partner should manage before, during, and after the show.
Key Areas This Checklist Covers
CLEAR LOGISTICS
REVIEW
A structured checklist that helps exhibitors review critical logistics details before freight moves—so nothing important is missed during planning
VENUE & SHOW REQUIREMENTS
Guidance on what to confirm in exhibitor manuals, including deadlines, delivery rules, and venue-controlled processes that impact move-in and costs.
FREIGHT & HANDLING CONSIDERATIONS
Key items to review related to shipping details, material handling expectations, and coordination points that often lead to delays or added fees.
OUTBOUND & RETURN PLANNING
Prompts teams to plan outbound shipping and returns before the show begins—reducing last-minute decisions during teardown.
